The session was opened with a Prayer by Mr. Mogapedi from JTG. Ms. Kivedo did the opening, welcome and purpose of the Session.

Ms. Kivedo highlighted the fact that the main purposes were for caregivers and board members to raise their concerns, issues pertaining to HCBC’s. The Acting HOD, Mr. I Manyane felt that a session should be facilitated between the Department and HCBC’s not only for the afore-mentioned , but also to express the Department’s gratitude for selfless services being rendered by the Caregivers to OVC’s/Vulnerable Families.

 District Overviews were done by the Coordinators from the different districts. Ms. P. Hendricks did an insightful presentation on the Monitoring and Evaluation Tool for HCBC’s. She mentioned that the Northern Cape had the Best Practice Model. Mr. Manyane gave a Message of Support, by saying that not only should the HCBC’s raise concerns, but also give solutions for their concerns, in order for the Department to implement the appropriate intervention strategy in place. The HOD mentioned that they were contributing to the Strategic Plan/Vision/Mission/ Year Plan of the Department. If the Department fails to report on HIV/AIDS, it would simply mean that the HCBC’s are failing. He also said that it was not only about the money (funding), however relationships should be reciprocal.  Ultimately HCBC’s should remember that they should be compliant and accountable at all times.

 

Ms. E. Summers did a presentation on APP’s 2015/2016, she said that the HCBC’s should make magic, be cautious because it’s a tricky business in terms. She also said that they should perform all their activities on a daily basis. She ended her presentation with these words “define what you do good and do it well”.

 

Ms. Kivedo added that compliance was very relevant to avoid not receiving stipends and tranches timeously. Ms. Sokatsha did a presentation on NPO’s. She started her presentation by also stipulating the importance of COMPLIANCE. NPO’s are de-registered due to non-compliance. NPO’s delays payment processes by submitting incomplete forms or late submission of said documents.

 

Day two was opened by Ms. M. Lekhobo. Ms. P. Hendricks did a recap of the previous day. Questions and answers followed. The delegates requested that feedback on the resolutions that were taken at the NPO Indaba 2015, should be given. Social Workers and HCBC’s should work hand-in-hand.

 

Ms. Kivedo was of the opinion that the administrators and project managers were to blame for late payment of stipends. She also advised organisations to use their initiatives and seek donations and sponsorships locally from time-to-time, other than just depending on the Department.

 

Resolutions:

 

Commission 1: Service Delivery

 

To promote effective service delivery the following is resolved:

 

•       Ensure   sharing of resources at a local level  and strengthening of relationships with other stakeholders/Departments

 

•       Districts to ensure an efficient and effective referral system which result in the speedy addressing of cases which needs social work intervention and a trusting relationship between Organization, community and social worker

 

•       Ensure effective and efficient outcome of prevention/support group programmes-to be able to measure the impact of the programme, Reaching of more children in community and promotion of behaviour change 

 

•       Districts to ensure that there is  a good working relationship between data captures and organizations,  well-informed organizations in terms of their performance and addressing or unblocking of challenges related to their reporting and performance

 

 

 

Commission two

 

To promote and ensure financial compliance the following is resolved:

 

 

 

•       Compliance with the PFMA

 

•        Provision of correct and timeous information from organizations to ensure payments of funds.

 

•       Project Managers and administrators to link with the District/Province if they require training or capacity building.

 

 

 

Commission 3

 

To promote and ensure effective Inter-sectoral  Collaboration, the following is resolved:

 

 

 

•       Share resources and understand our roles and responsibilities in the areas.

 

•       By attending meetings caregivers/ project managers must ensure maximum utilization of the networking opportunities e.g. Participate in programmes and promote their own organisation and services that are being rendered.

 

•       There also need to be a trusting relationship and regular and open communication between board members. Project managers and caregivers.

 

 

 

Commission 4

 

To promote effective and efficient M&E reporting, the following is resolved:

 

 

 

•       Project manager and administrator to  compile both reports

 

•       Continuous communication between organisations and district.

 

•       Regular Site visits by the Dept to the organisations

 

•       District  and  Province to  provide One on One training with caregivers

 

•        All caregivers to take responsibility in insuring that effective service delivery is implemented in all areas of service.

 

 

 

IN CONCLUSION THE RESOLUTIONS OF THE NPO INDABA HELD IN UPINGTON IN OCTOBER 2015 TO BE SUBMITTED TO ALL HCBC ORGANISATIONS.

 

 

 

Thank You
Written by Beverley Mathane
Communications
Department of Social Development